Per Mental Health Services Act legislation, an Adult is a person between ages 26 and 59.
Per Mental Health Service Act legislation, a Child is a person between ages 0 and 15.
Client Service Information (CSI)
The Client Service Information (CSI) is a client-level data system in which the Department of Health Care Services maintains County-submitted information about Community Services and Supports (CSS) clients in each County. Data is provided monthly by County mental health programs (MHPs) and in these dashboards are summarized at the state level. The MHSOAC receives twice-annual updates of the CSI and DCR data from DHCS, which then are reflected in updates to the dashboard.
Data Collection Reporting (DCR)
The Data Collection Reporting (DCR) System is a client-level data system in which the Department of Health Care Services(DHCS) maintains County-submitted information about Full Service Partnership (FSP) clients. The DCR, together with DHCS’s Client & Service Information (CSI) System, is the data source for the MHSOAC Full Service Partnership Outcomes Dashboard. Data is provided monthly by County mental health programs (MHPs) and in these dashboards are summarized at the state level. The MHSOAC receives twice-annual updates of the DCR and CSI data from DHCS, which then are reflected in updates to the dashboard.
Fiscal Year (FY)
Program planning and the reporting of Mental Health Services Act (MHSA) expenditures are based on the State fiscal year, which begins July 1st and ends June 30th of the following calendar year. For example, the fiscal year 2015–16 began July 1st, 2015, and ended on June 30th, 2016.
Full Service Partnership (FSP)
This is a program category within Community Services and Supports (CSS). The FSP program philosophy is to do “whatever it takes” to help individuals achieve their goals, including recovery, by providing a full spectrum of community services and supports, as determined collaboratively with the partner-client. The services provided may include, but are not limited to, mental health treatment, housing, medical care, vocational training, and crisis support.
Key Event Tracking (KET)
This is a Full Service Partnership (FSP) administrative tracking report. A County is to submit a KET to the CA Department of Health Care Services Data Collection Reporting system (DCR) whenever any of several “key events” occur for a Full Service Partnership (FSP) client, including: changes to residential status, employment, emergency room visits, arrests, and discontinuance from the program. There is no limit to the number of KET forms that can be completed.
Last Service Period Reported
Last service month with data reported for each county. MHSOAC expects to see a 2-3 month lag in last reported service month and the date our data was received from DCHS.
Language grouping (English, Spanish, Other, Unknown) based on detailed data reported in the DHCS Client Services Information System. Categories are chosen based on a combination of DHCS reporting groups and categories that allow MHSOAC to minimize data suppression at the county level.
Medi-Cal is a program that offers free or low-cost health coverage for low-income children and adults. Many Mental Health Services Act (MHSA) programs are financed through blended funding, including Medi-Cal Federal Financial Participation (FFP) reimbursements for medically necessary Specialty Mental Health Services. Mental health benefits covered through Medi-Cal can be found https://www.dhcs.ca.gov/services/medi-cal/Documents/Benefits-Chart.pdf.
Medi-Cal Comparisons Dashboard
DHCS generated count of total active Medi-Cal clients in aid codes eligible for Short-Doyle/Medi-Cal II (SD/MC II) claims during fiscal years 14/15 through 17/18. Data is downloaded from the MHS Dashboard Adult Demographic Datasets and Report Tool.
Partner assessment/tracking is defined and/or measured through documented FSP partner contacts via the mandated quarterly assessment (3M) and/or the Key Event Tracking (KET) data provided to DHCS by each county. Assessment/tracking is measured in two ways: (1) using the percentage of partners with any KET or 3M submitted to DHCS during a fiscal year in which they are still defined as being in an active FSP (2) the percentage of expected quarterly assessments reported during a fiscal year. Partners active for less than 90 days are excluded from the measure they would not necessarily be expected to have a documented contact record. One would expect a partner to have at least one 3M if a fiscal year where they were actively enrolled for more than 90 days.
Percent of Any Assessment/Key Event
Percent of Expected Quarterly Assessments
Place of Birth
Protected Health Information (PHI)
Protected health information is individually identifiable information relating to the past, present, or future health status of individuals including, diagnoses, treatment information, medical test results, prescription information, medical identification numbers, and demographic information such as birth dates, gender, ethnicity, and contact and emergency contact information. Source: HIPAA Journal.
The HIPAA Privacy Rule establishes national standards to protect individuals’ medical records and other personal health information and applies to health plans, health care clearinghouses, and those health care providers that conduct certain health care transactions electronically.
State and federal law (i.e., HIPAA) require various entities to protect the private information of individuals receiving physical or mental health care. In presenting information about clients and client outcomes in the Transparency Suite, the MHSOAC has aggregated or suppressed display of information about small groups of individuals to minimize the likelihood that any individual can be reidentified from displayed information.
Quarterly Assessment (3M)
California region is defined as one of 5 regions based on MHSOAC research stratifications.
Bay Area Counties: Alameda, Berkeley City, Contra Costa, Marin, Monterey, Napa, San Benito, San Francisco, San Mateo, Santa Clara, Santa Cruz, Solano, Sonoma
Central Counties: Alpine, Amador, Calaveras, El Dorado, Fresno, Inyo, Kings, Madera, Mariposa, Merced, Mono, Placer, Sacramento, San Joaquin, Stanislaus, Sutter/Yuba, Tulare, Tuolumne, Yolo
Southern Counties: Imperial, Kern, Orange, Riverside, San Bernardino, San Diego, San Luis Obispo, Santa Barbara, Ventura
Los Angeles County: Los Angeles County
Superior Counties: Butte, Colusa, Del Norte, Glenn, Humboldt, Lake, Lassen, Mendocino, Modoc, Nevada, Plumas, Shasta, Sierra, Siskiyou, Tehama, Trinity
Specialty Mental Health Services
Specialty mental health services are Medi-Cal entitlement services for adults and children that meet medical necessity criteria, which consist of having a specific covered diagnosis, functional impairment, and meeting intervention criteria.
The following Medi-Cal specialty mental health services are provided for children and adults: Adult Crisis Residential Services, Adult Residential Treatment Services, Crisis Intervention, Crisis Stabilization, Day Rehabilitation, Day Treatment Intensive, Intensive Care Coordination, Intensive Home Based Services, Medication Support, Psychiatric Health Facility Services, Psychiatric Inpatient Hospital Services, Targeted Case Management, Therapeutic Behavioral Services &Therapy and Other Service Activities.